COVID Policy: COVID-19 continues to be a health concern at all levels of society, including for us as an AOG chapter. We recognize our responsibility to not endanger the health of our members but also believe each person needs to make their own decision on precautions to follow or not follow. After consultation with our board of directors and officers I announce the following policy for any Chapter gathering going forward. We will continue our activities without restriction, unless local authorities shut down things again, and we will mask up if required. Otherwise, masks are always an individual choice. Attendance is always voluntary, and every person is able to decide if they want to join indoor or outdoor gatherings. Individual freedom comes with personal responsibility. If you are coughing, sneezing, sniffling, or otherwise feel you are not healthy, we expect you to make wise choices for the community. Likewise, if you feel vulnerable due to medical conditions, you will know what to do. We can zoom meetings from noon meal formation and watch parties, etc. for those who are not attending, no cool points deducted for staying home. Reapproved by Lee Curtis Jan 2023
ARTICLE I — NAME
THE NAME SHALL BE THE CENTRAL OKLAHOMA CHAPTER OF THE UNITED STATES AIR FORCE ACADEMY ASSOCIATION OF GRADUATES (CENTRAL OK CH USAFA AOG). REFERRED TO AS ‘CHAPTER’ HEREAFTER.
ARTICLE II — PURPOSE
THE CHAPTER SHALL BE DEDICATED TO FURTHERING THE PRINCIPLES AND WELFARE OF THE UNITED STATES AIR FORCE ACADEMY AND ASSOCIATION OF GRADUATES. THIS CHAPTER ENDEAVORS TO SERVE ITS COMMUNITY (INCLUDING THE VETERAN COMMUNITY), ITS COUNTRY, AND THE GRADUATES OF THE AIR FORCE ACADEMY. THE CHAPTER SHALL ALSO EMPHASIZE CADET LIAISON AND OUTREACH, MEMBER NETWORKING AND MENTORING, CADET RECRUITMENT, AND PUBLIC SERVICE OBJECTIVES. THE CHAPTER PROVIDES A FORUM FOR COMRADESHIP OF ITS MEMBERS.
ARTICLE III -- ORGANIZATIONAL STRUCTURE
§3.1 THE CHAPTER IS ORGANIZED AND INCORPORATED AS AN OKLAHOMA NOT FOR PROFIT CORPORATION UNDER THE OKLAHOMA SECRETARY OF STATE. FILE OK FORM512-E, RETURN OF ORG EXEMPT FROM INCOME TAX ANNUALLY.
§3.2 THE CHAPTER IS FORMED AS A 501(C)(19) VETERAN’S ORGANIZATION IAW IRS PUB 557, TAX-EXEMPT STATUS FOR YOUR ORGANIZATION, WITH 100% OF REGULAR MEMBERS BEING PAST OR PRESENT MEMBERS OF THE U.S. ARMED FORCES. FILE IRS 990N E-POST CARD FOR FEDERAL NON-PROFIT, TAX EXEMPT STATUS ANNUALLY.
§3.3 THE CHAPTER OPERATES ON A CALENDAR YEAR BASIS FROM ) 1 JAN - 31 DEC PER USAFA AOG guidelines.
ARTICLE IV -- MEMBERSHIP
§4.1 CLASSIFICATION. MEMBERSHIP SHALL BE REGULAR AND AFFILIATE. AN EXCEPTION MAY BE MADE WITH THE MAJORITY CONCURRENCE OF THE BOARD OF DIRECTORS.
§4.2 REGULAR. ANY GRADUATE OF THE UNITED STATES AIR FORCE ACADEMY SHALL BE ELIGIBLE FOR REGULAR MEMBERSHIP.
§4.3 AFFILIATE. INDIVIDUALS IN THE FOLLOWING CAPACITIES ARE ELIGIBLE FOR AFFILIATE MEMBERSHIP:
§4.3.A PARENT OF A CADET.
§4.3.B ANY INDIVIDUAL APPOINTED BY THE USAFA ADMISSIONS OFFICE AS LIAISON OFFICER.
§4.4 DUES. REGULAR MEMBERS SHALL RENEW THEIR MEMBERSHIP BY PAYING IN ADVANCE THE DUES FOR THAT YEAR AS FIXED BY THE BOARD OF DIRECTORS. THERE ARE NO DUES FOR AFFILIATE MEMBERS.
§4.5 REGULAR MEMBER RIGHTS. ONLY REGULAR MEMBERS HAVE THE RIGHT TO PROPOSE A MEETING AGENDA ITEM FOR DISCUSSION, SUGGEST A CHANGE TO THE BY-LAWS AND VOTE ON CHAPTER ISSUES AT THE CALL OF THE PRESIDENT. FINAL DECISIONS WILL BE MADE BY THE BOARD OF DIRECTORS. ONLY REGULAR MEMBERS MAY BENEFIT FROM DISCOUNTS ON CERTAIN CHAPTER PROGRAMS AND EVENTS.
§4.6 RESIGNATION. A REGULAR MEMBER MAY RESIGN BY GIVING WRITTEN NOTICE TO THE PRESIDENT.
§4.7 EXPULSION. A REGULAR MEMBER MAY BE EXPELLED FOR CAUSE BY A TWO-THIRDS VOTE OF A QUORUM OF ALL REGULAR MEMBERS AND REINSTATED BY A VOTE OF A MAJORITY OF A QUORUM OF REGULAR MEMBERS AT A PROPERLY CALLED CHAPTER MEETING.
ARTICLE V -- BOARD OF DIRECTORS (BOARD) ALL BOARD MEMBERS MUST BE REGULAR MEMBERS OF THE CHAPTER.
§5.1 RESPONSIBILITIES. THE GOVERNANCE AND MANAGEMENT OF THE CHAPTER IS VESTED IN AN EXECUTIVE BODY OF FIVE OF ITS REGULAR MEMBERS KNOWN AS THE BOARD OF DIRECTORS. ON ALL QUESTIONS OF INTERPRETATION OF THESE BY LAWS OR OTHER RULES OF THE CHAPTER OR ISSUES RAISED BY MEMBERS, THE DECISION OF THE BOARD SHALL BE FINAL. ALL BOARD MEMBERS MUST VOTE IN PERSON OR BY PROXY. THE BOARD SHALL HAVE THE AUTHORITY TO INVEST THE CHAPTER’S FUNDS IN WHOLE OR IN PART IN THE MANNER IT DEEMS PRUDENT TO ACHIEVE THE CHAPTERS’ PURPOSE AND MAXIMIZE MEMBERSHIP.
§5.2 CHAPTER DISSOLVES. IN THE EVENT OF DISSOLUTION OF THE CHAPTER, FUNDS AND PROPERTY REMAINING CLEAR FOLLOWING FINAL RECEIPTS AND DISBURSEMENTS WILL BE DISTRIBUTED AS AUTHORIZED BY THE CHAPTER OR BY THE BOARD.
§5.3 ELECTION. MEMBERS OF THE BOARD WILL INITIALLY BE CHOSEN BY THE FIRST PRESIDENT OF THE CHAPTER FROM VOLUNTEER CHAPTER MEMBERS FOR A TERM OF TWO YEARS. THEREAFTER VACANCIES WILL BE FILLED BY A MAJORITY VOTE OF BOARD MEMBERS, NORMALLY DURING THE ANNUAL BUSINESS MEETING. NOMINATIONS MAY BE SOLICITED FROM THE REGULAR MEMBERSHIP.
§5.4 RE-ELECTION. BOARD MEMBERS ARE ELIGIBLE FOR RE-ELECTION.
§5.5 FAILURE TO PERFORM. FAILURE TO ATTEND TWO CONSECUTIVE BOARD MEETINGS WITHOUT JUSTIFIABLE REASON SHALL BE DEEMED EQUIVALENT TO TENDER OF RESIGNATION.
§5.6 MEETING FREQUENCY. A REGULAR MEETING OF THE BOARD SHALL BE HELD ONCE A QUARTER AT THE CALL OF THE PRESIDENT. IT MAY BE HELD IN CONJUNCTION WITH A LUNCHEON MEETING.
§5.7 YEARLY REPORT OF CHAPTER AFFAIRS. THE BOARD SHALL SUBMIT A REPORT OF THE AFFAIRS OF THE CHAPTER, WITH THE EXPENDITURES OF THE PAST YEAR AND AN ESTIMATE OF THE EXPENSES FOR THE COMING YEAR, AT EACH ANNUAL BUSINESS MEETING.
§5.8 BOARD CHAIRMAN. THE BOARD SHALL ELECT THE CHAIRMAN OF THE BOARD, WHO SHALL PRESIDE OVER BOARD MEETINGS.
ARTICLE VI — OFFICERS
ALL OFFICERS MUST BE REGULAR MEMBERS OF THE CHAPTER.
§6.1 NAMED. THE OFFICERS OF THE CHAPTER SHALL BE A PRESIDENT, A VICE PRESIDENT, A SECRETARY, A TREASURER, AND A NETWORK COORDINATOR.
§6.2 BOARD PICKS. ALL OFFICERS SHALL BE ELECTED BY THE BOARD AT EACH ANNUAL BUSINESS MEETING OF THE CHAPTER.
§6.3 TERM. THE TERM OF OFFICE OF EACH OFFICER SHALL COMMENCE AFTER APPOINTMENT OR AT THE BEGINNING OF THE CALENDAR YEAR FOLLOWING HIS OR HER ELECTION. THE TERM OF OFFICE IS NORMALLY ONE YEAR. OFFICERS MAY BE RE-ELECTED.
§6.4 RESIGNATIONS SHALL NOT BE EFFECTIVE UNTIL ACCEPTED BY THE BOARD.
§6.5 PRESIDENT POSITION. THE PRESIDENT SHALL NORMALLY PRESIDE AT MEETINGS AND DINNERS OF THE CHAPTER AND SHALL BE A MEMBER OF THE BOARD. HE SHALL SIGN ALL WRITTEN CONTRACTS AND OBLIGATIONS OF THE CHAPTER. HE SHALL PERFORM SUCH OTHER DUTIES AS THE BOARD OF DIRECTORS MAY ASSIGN HIM. THE PRESIDENT WILL ENSURE THE CHAPTER WEB SITE IS KEPT UP-TO-DATE AND SEE THAT THE CHAPTER GMAIL ACCOUNT IS PROPERLY USED TO COMMUNICATE WITH GRADUATES, THE AOG, PARENTS’ CLUB AND OTHER ADDRESSEES AS REQUIRED. THE PRESIDENT MAY ESTABLISH OPERATING COMMITTEES AND SPECIAL OFFICER POSITIONS NOT MENTIONED IN THE BY-LAWS.
§6.6 VICE PRESIDENT POSITION. THE VICE PRESIDENT SHALL HAVE SUCH POWERS AND DUTIES AS PRESCRIBED BY THE PRESIDENT AND WILL DISCHARGE THE DUTIES OF THE PRESIDENT IN HIS ABSENCE.
§6.7 SECRETARY POSITION. THE SECRETARY SHALL PROVIDE ADMINISTRATIVE SUPPORT TO THE PRESIDENT AND BOARD, USING THE CHAPTER GMAIL ACCOUNT APPROPRIATELY. TYPICAL DUTIES INCLUDE SCHEDULING MEETINGS, PREPARING DRAFT AGENDAS AND EMAILS, PREPARING DRAFT MEETING MINUTES, DISTRIBUTING APPROVED MINUTES, AND NOTIFYING MEMBERS OF CHAPTER AFFAIRS AND NEWS IN A TIMELY MANNER. ALSO HANDLES ROUTINE CORRESPONDENCE SUCH AS WELCOMING NEW MEMBERS AND ENSURING INBOX MESSAGES ARE ANSWERED. ALSO PREPARES REQUIRED REPORTS, INCLUDING THE ANNUAL BOARD REPORT.
§6.8 TREASURER POSITION. THE TREASURER SHALL BE THE CUSTODIAN OF ALL CHAPTER FUNDS, MAINTAIN THE CHAPTER CHECKING ACCOUNT WITH DETAILS OF DEBITS AND RECEIPTS, AND REPORT THE STATUS OF FUNDS AT EACH CHAPTER AND BOARD MEETING. OTHER DUTIES INCLUDE NOTIFYING GRADUATES OF DUES AND EVENT ASSESSMENTS OWED AND METHODS OF PAYMENT. EXPENDITURE OF FUNDS MUST BE AUTHORIZED BY THE CHAPTER PRESIDENT.
§6.9 NETWORK COORDINATOR POSITION. THE NETWORK COORDINATOR PROVIDES GRADUATE, CADET, AOG, AND OTHER AUDIENCES OUTREACH COMMUNICATIONS AND INFORMATION TO MEET CHAPTER OBJECTIVES. EMPHASIZE CHAPTER GROWTH AND COMMUNICATIONS BY NETWORKING WITH GRADUATES, PARENTS CLUB, OTHER CHAPTERS, AND AOG RESOURCES LIKE ZOOMIE LINK. TYPICAL DUTIES ARE TO MANAGE THE CHAPTER WEB SITE, MAINTAIN THE MEMBERSHIP ROSTER, OBTAIN AOG GRADUATE ROSTERS FOR OK, MAKE SURE BEST PRACTICES IN AOG CHAPTER HANDBOOK ARE FOLLOWED, AND PROVIDE TECHNICAL SUPPORT TO ENSURE THE CHAPTER GMAIL ACCOUNT IS USED EFFICIENTLY.
ARTICLE VII — MEETINGS
§7.1 ANNUAL BUSINESS MEETING. THE ANNUAL BUSINESS MEETING OF THE CHAPTER FOR ELECTION OF BOARD MEMBERS AND OFFICERS SHALL BE HELD ANNUALLY DURING THE FOURTH QUARTER. THE ORDER OF BUSINESS AT THE ANNUAL BUSINESS MEETING SHALL NORMALLY BE AS FOLLOWS: ASCERTAINMENT OF THE PRESENCE OF A QUORUM, FINANCIAL REPORT AND READING OF THE PREVIOUS MEETING’S MINUTES, REVIEW OF THE PRECEDING YEAR’S ACTIVITIES, UNFINISHED BUSINESS, ELECTION OF THE BOARD AND OFFICERS, NEW BUSINESS, AND ADJOURNMENT.
§7.2 OTHER MEETINGS ARE NORMALLY HELD MONTHLY. EXCEPT FOR THE FOUNDER’S DAY FUNCTION AND THE ANNUAL BUSINESS MEETING, MEETINGS WILL NORMALLY BE LUNCHEON AFFAIRS. CHAPTER BUSINESS CAN BE RAISED IF THE AGENDA ITEM IS ANNOUNCED TO MEMBERS IN ADVANCE.
§7.3 QUORUM. A QUORUM AT ANY MEETING OF THE CHAPTER SHALL CONSIST OF 10 PERCENT OF THE REGULAR MEMBERSHIP.
§7.4 FOUNDERS’ DAY. A FOUNDERS’ DAY EVENT IN CELEBRATION OF THE FOUNDING OF THE AIR FORCE ACADEMY ON APRIL 1, 1954, IS HELD ANNUALLY, NORMALLY ON THE SATURDAY NEAREST APRIL 1.
ARTICLE VIII — DUES
§8.1 AMOUNT, WHO MUST PAY, AND DONATIONS. DUES AMOUNTS WILL BE DETERMINED BY THE BOARD OF DIRECTORS AND FUNDS USED TO PAY FOR CHAPTER ACTIVITIES SUPPORTING THE PURPOSES OF THE CHAPTER. DUES ARE REQUIRED TO MAINTAIN REGULAR MEMBERSHIP, WITH NAMES LISTED ON THE WEB PAGE. NON-REGULAR GRADUATES MAY ATTEND MOST CHAPTER FUNCTIONS, AS DETERMINED BY THE PRESIDENT. DUES ARE PAYABLE BEFORE THE BEGINNING OF EACH NEW CALENDAR YEAR. DONATIONS ABOVE DUES ARE ALSO GLADLY ACCEPTED.
ARTICLE IX — AMENDMENTS
AMENDMENTS OR CHANGES TO THE BY-LAWS MAY BE MADE BY THE BOARD OF DIRECTORS BY 2/3 MAJORITY VOTE. ANY REGULAR MEMBER MAY PROPOSE A CHANGE TO THE BY-LAWS AND DISCUSS IT AT A CHAPTER MEETING. THE MATTER WILL BE REFERRED TO THE BOARD FOR DELIBERATION AND VOTE.
THE NAME SHALL BE THE CENTRAL OKLAHOMA CHAPTER OF THE UNITED STATES AIR FORCE ACADEMY ASSOCIATION OF GRADUATES (CENTRAL OK CH USAFA AOG). REFERRED TO AS ‘CHAPTER’ HEREAFTER.
ARTICLE II — PURPOSE
THE CHAPTER SHALL BE DEDICATED TO FURTHERING THE PRINCIPLES AND WELFARE OF THE UNITED STATES AIR FORCE ACADEMY AND ASSOCIATION OF GRADUATES. THIS CHAPTER ENDEAVORS TO SERVE ITS COMMUNITY (INCLUDING THE VETERAN COMMUNITY), ITS COUNTRY, AND THE GRADUATES OF THE AIR FORCE ACADEMY. THE CHAPTER SHALL ALSO EMPHASIZE CADET LIAISON AND OUTREACH, MEMBER NETWORKING AND MENTORING, CADET RECRUITMENT, AND PUBLIC SERVICE OBJECTIVES. THE CHAPTER PROVIDES A FORUM FOR COMRADESHIP OF ITS MEMBERS.
ARTICLE III -- ORGANIZATIONAL STRUCTURE
§3.1 THE CHAPTER IS ORGANIZED AND INCORPORATED AS AN OKLAHOMA NOT FOR PROFIT CORPORATION UNDER THE OKLAHOMA SECRETARY OF STATE. FILE OK FORM512-E, RETURN OF ORG EXEMPT FROM INCOME TAX ANNUALLY.
§3.2 THE CHAPTER IS FORMED AS A 501(C)(19) VETERAN’S ORGANIZATION IAW IRS PUB 557, TAX-EXEMPT STATUS FOR YOUR ORGANIZATION, WITH 100% OF REGULAR MEMBERS BEING PAST OR PRESENT MEMBERS OF THE U.S. ARMED FORCES. FILE IRS 990N E-POST CARD FOR FEDERAL NON-PROFIT, TAX EXEMPT STATUS ANNUALLY.
§3.3 THE CHAPTER OPERATES ON A CALENDAR YEAR BASIS FROM ) 1 JAN - 31 DEC PER USAFA AOG guidelines.
ARTICLE IV -- MEMBERSHIP
§4.1 CLASSIFICATION. MEMBERSHIP SHALL BE REGULAR AND AFFILIATE. AN EXCEPTION MAY BE MADE WITH THE MAJORITY CONCURRENCE OF THE BOARD OF DIRECTORS.
§4.2 REGULAR. ANY GRADUATE OF THE UNITED STATES AIR FORCE ACADEMY SHALL BE ELIGIBLE FOR REGULAR MEMBERSHIP.
§4.3 AFFILIATE. INDIVIDUALS IN THE FOLLOWING CAPACITIES ARE ELIGIBLE FOR AFFILIATE MEMBERSHIP:
§4.3.A PARENT OF A CADET.
§4.3.B ANY INDIVIDUAL APPOINTED BY THE USAFA ADMISSIONS OFFICE AS LIAISON OFFICER.
§4.4 DUES. REGULAR MEMBERS SHALL RENEW THEIR MEMBERSHIP BY PAYING IN ADVANCE THE DUES FOR THAT YEAR AS FIXED BY THE BOARD OF DIRECTORS. THERE ARE NO DUES FOR AFFILIATE MEMBERS.
§4.5 REGULAR MEMBER RIGHTS. ONLY REGULAR MEMBERS HAVE THE RIGHT TO PROPOSE A MEETING AGENDA ITEM FOR DISCUSSION, SUGGEST A CHANGE TO THE BY-LAWS AND VOTE ON CHAPTER ISSUES AT THE CALL OF THE PRESIDENT. FINAL DECISIONS WILL BE MADE BY THE BOARD OF DIRECTORS. ONLY REGULAR MEMBERS MAY BENEFIT FROM DISCOUNTS ON CERTAIN CHAPTER PROGRAMS AND EVENTS.
§4.6 RESIGNATION. A REGULAR MEMBER MAY RESIGN BY GIVING WRITTEN NOTICE TO THE PRESIDENT.
§4.7 EXPULSION. A REGULAR MEMBER MAY BE EXPELLED FOR CAUSE BY A TWO-THIRDS VOTE OF A QUORUM OF ALL REGULAR MEMBERS AND REINSTATED BY A VOTE OF A MAJORITY OF A QUORUM OF REGULAR MEMBERS AT A PROPERLY CALLED CHAPTER MEETING.
ARTICLE V -- BOARD OF DIRECTORS (BOARD) ALL BOARD MEMBERS MUST BE REGULAR MEMBERS OF THE CHAPTER.
§5.1 RESPONSIBILITIES. THE GOVERNANCE AND MANAGEMENT OF THE CHAPTER IS VESTED IN AN EXECUTIVE BODY OF FIVE OF ITS REGULAR MEMBERS KNOWN AS THE BOARD OF DIRECTORS. ON ALL QUESTIONS OF INTERPRETATION OF THESE BY LAWS OR OTHER RULES OF THE CHAPTER OR ISSUES RAISED BY MEMBERS, THE DECISION OF THE BOARD SHALL BE FINAL. ALL BOARD MEMBERS MUST VOTE IN PERSON OR BY PROXY. THE BOARD SHALL HAVE THE AUTHORITY TO INVEST THE CHAPTER’S FUNDS IN WHOLE OR IN PART IN THE MANNER IT DEEMS PRUDENT TO ACHIEVE THE CHAPTERS’ PURPOSE AND MAXIMIZE MEMBERSHIP.
§5.2 CHAPTER DISSOLVES. IN THE EVENT OF DISSOLUTION OF THE CHAPTER, FUNDS AND PROPERTY REMAINING CLEAR FOLLOWING FINAL RECEIPTS AND DISBURSEMENTS WILL BE DISTRIBUTED AS AUTHORIZED BY THE CHAPTER OR BY THE BOARD.
§5.3 ELECTION. MEMBERS OF THE BOARD WILL INITIALLY BE CHOSEN BY THE FIRST PRESIDENT OF THE CHAPTER FROM VOLUNTEER CHAPTER MEMBERS FOR A TERM OF TWO YEARS. THEREAFTER VACANCIES WILL BE FILLED BY A MAJORITY VOTE OF BOARD MEMBERS, NORMALLY DURING THE ANNUAL BUSINESS MEETING. NOMINATIONS MAY BE SOLICITED FROM THE REGULAR MEMBERSHIP.
§5.4 RE-ELECTION. BOARD MEMBERS ARE ELIGIBLE FOR RE-ELECTION.
§5.5 FAILURE TO PERFORM. FAILURE TO ATTEND TWO CONSECUTIVE BOARD MEETINGS WITHOUT JUSTIFIABLE REASON SHALL BE DEEMED EQUIVALENT TO TENDER OF RESIGNATION.
§5.6 MEETING FREQUENCY. A REGULAR MEETING OF THE BOARD SHALL BE HELD ONCE A QUARTER AT THE CALL OF THE PRESIDENT. IT MAY BE HELD IN CONJUNCTION WITH A LUNCHEON MEETING.
§5.7 YEARLY REPORT OF CHAPTER AFFAIRS. THE BOARD SHALL SUBMIT A REPORT OF THE AFFAIRS OF THE CHAPTER, WITH THE EXPENDITURES OF THE PAST YEAR AND AN ESTIMATE OF THE EXPENSES FOR THE COMING YEAR, AT EACH ANNUAL BUSINESS MEETING.
§5.8 BOARD CHAIRMAN. THE BOARD SHALL ELECT THE CHAIRMAN OF THE BOARD, WHO SHALL PRESIDE OVER BOARD MEETINGS.
ARTICLE VI — OFFICERS
ALL OFFICERS MUST BE REGULAR MEMBERS OF THE CHAPTER.
§6.1 NAMED. THE OFFICERS OF THE CHAPTER SHALL BE A PRESIDENT, A VICE PRESIDENT, A SECRETARY, A TREASURER, AND A NETWORK COORDINATOR.
§6.2 BOARD PICKS. ALL OFFICERS SHALL BE ELECTED BY THE BOARD AT EACH ANNUAL BUSINESS MEETING OF THE CHAPTER.
§6.3 TERM. THE TERM OF OFFICE OF EACH OFFICER SHALL COMMENCE AFTER APPOINTMENT OR AT THE BEGINNING OF THE CALENDAR YEAR FOLLOWING HIS OR HER ELECTION. THE TERM OF OFFICE IS NORMALLY ONE YEAR. OFFICERS MAY BE RE-ELECTED.
§6.4 RESIGNATIONS SHALL NOT BE EFFECTIVE UNTIL ACCEPTED BY THE BOARD.
§6.5 PRESIDENT POSITION. THE PRESIDENT SHALL NORMALLY PRESIDE AT MEETINGS AND DINNERS OF THE CHAPTER AND SHALL BE A MEMBER OF THE BOARD. HE SHALL SIGN ALL WRITTEN CONTRACTS AND OBLIGATIONS OF THE CHAPTER. HE SHALL PERFORM SUCH OTHER DUTIES AS THE BOARD OF DIRECTORS MAY ASSIGN HIM. THE PRESIDENT WILL ENSURE THE CHAPTER WEB SITE IS KEPT UP-TO-DATE AND SEE THAT THE CHAPTER GMAIL ACCOUNT IS PROPERLY USED TO COMMUNICATE WITH GRADUATES, THE AOG, PARENTS’ CLUB AND OTHER ADDRESSEES AS REQUIRED. THE PRESIDENT MAY ESTABLISH OPERATING COMMITTEES AND SPECIAL OFFICER POSITIONS NOT MENTIONED IN THE BY-LAWS.
§6.6 VICE PRESIDENT POSITION. THE VICE PRESIDENT SHALL HAVE SUCH POWERS AND DUTIES AS PRESCRIBED BY THE PRESIDENT AND WILL DISCHARGE THE DUTIES OF THE PRESIDENT IN HIS ABSENCE.
§6.7 SECRETARY POSITION. THE SECRETARY SHALL PROVIDE ADMINISTRATIVE SUPPORT TO THE PRESIDENT AND BOARD, USING THE CHAPTER GMAIL ACCOUNT APPROPRIATELY. TYPICAL DUTIES INCLUDE SCHEDULING MEETINGS, PREPARING DRAFT AGENDAS AND EMAILS, PREPARING DRAFT MEETING MINUTES, DISTRIBUTING APPROVED MINUTES, AND NOTIFYING MEMBERS OF CHAPTER AFFAIRS AND NEWS IN A TIMELY MANNER. ALSO HANDLES ROUTINE CORRESPONDENCE SUCH AS WELCOMING NEW MEMBERS AND ENSURING INBOX MESSAGES ARE ANSWERED. ALSO PREPARES REQUIRED REPORTS, INCLUDING THE ANNUAL BOARD REPORT.
§6.8 TREASURER POSITION. THE TREASURER SHALL BE THE CUSTODIAN OF ALL CHAPTER FUNDS, MAINTAIN THE CHAPTER CHECKING ACCOUNT WITH DETAILS OF DEBITS AND RECEIPTS, AND REPORT THE STATUS OF FUNDS AT EACH CHAPTER AND BOARD MEETING. OTHER DUTIES INCLUDE NOTIFYING GRADUATES OF DUES AND EVENT ASSESSMENTS OWED AND METHODS OF PAYMENT. EXPENDITURE OF FUNDS MUST BE AUTHORIZED BY THE CHAPTER PRESIDENT.
§6.9 NETWORK COORDINATOR POSITION. THE NETWORK COORDINATOR PROVIDES GRADUATE, CADET, AOG, AND OTHER AUDIENCES OUTREACH COMMUNICATIONS AND INFORMATION TO MEET CHAPTER OBJECTIVES. EMPHASIZE CHAPTER GROWTH AND COMMUNICATIONS BY NETWORKING WITH GRADUATES, PARENTS CLUB, OTHER CHAPTERS, AND AOG RESOURCES LIKE ZOOMIE LINK. TYPICAL DUTIES ARE TO MANAGE THE CHAPTER WEB SITE, MAINTAIN THE MEMBERSHIP ROSTER, OBTAIN AOG GRADUATE ROSTERS FOR OK, MAKE SURE BEST PRACTICES IN AOG CHAPTER HANDBOOK ARE FOLLOWED, AND PROVIDE TECHNICAL SUPPORT TO ENSURE THE CHAPTER GMAIL ACCOUNT IS USED EFFICIENTLY.
ARTICLE VII — MEETINGS
§7.1 ANNUAL BUSINESS MEETING. THE ANNUAL BUSINESS MEETING OF THE CHAPTER FOR ELECTION OF BOARD MEMBERS AND OFFICERS SHALL BE HELD ANNUALLY DURING THE FOURTH QUARTER. THE ORDER OF BUSINESS AT THE ANNUAL BUSINESS MEETING SHALL NORMALLY BE AS FOLLOWS: ASCERTAINMENT OF THE PRESENCE OF A QUORUM, FINANCIAL REPORT AND READING OF THE PREVIOUS MEETING’S MINUTES, REVIEW OF THE PRECEDING YEAR’S ACTIVITIES, UNFINISHED BUSINESS, ELECTION OF THE BOARD AND OFFICERS, NEW BUSINESS, AND ADJOURNMENT.
§7.2 OTHER MEETINGS ARE NORMALLY HELD MONTHLY. EXCEPT FOR THE FOUNDER’S DAY FUNCTION AND THE ANNUAL BUSINESS MEETING, MEETINGS WILL NORMALLY BE LUNCHEON AFFAIRS. CHAPTER BUSINESS CAN BE RAISED IF THE AGENDA ITEM IS ANNOUNCED TO MEMBERS IN ADVANCE.
§7.3 QUORUM. A QUORUM AT ANY MEETING OF THE CHAPTER SHALL CONSIST OF 10 PERCENT OF THE REGULAR MEMBERSHIP.
§7.4 FOUNDERS’ DAY. A FOUNDERS’ DAY EVENT IN CELEBRATION OF THE FOUNDING OF THE AIR FORCE ACADEMY ON APRIL 1, 1954, IS HELD ANNUALLY, NORMALLY ON THE SATURDAY NEAREST APRIL 1.
ARTICLE VIII — DUES
§8.1 AMOUNT, WHO MUST PAY, AND DONATIONS. DUES AMOUNTS WILL BE DETERMINED BY THE BOARD OF DIRECTORS AND FUNDS USED TO PAY FOR CHAPTER ACTIVITIES SUPPORTING THE PURPOSES OF THE CHAPTER. DUES ARE REQUIRED TO MAINTAIN REGULAR MEMBERSHIP, WITH NAMES LISTED ON THE WEB PAGE. NON-REGULAR GRADUATES MAY ATTEND MOST CHAPTER FUNCTIONS, AS DETERMINED BY THE PRESIDENT. DUES ARE PAYABLE BEFORE THE BEGINNING OF EACH NEW CALENDAR YEAR. DONATIONS ABOVE DUES ARE ALSO GLADLY ACCEPTED.
ARTICLE IX — AMENDMENTS
AMENDMENTS OR CHANGES TO THE BY-LAWS MAY BE MADE BY THE BOARD OF DIRECTORS BY 2/3 MAJORITY VOTE. ANY REGULAR MEMBER MAY PROPOSE A CHANGE TO THE BY-LAWS AND DISCUSS IT AT A CHAPTER MEETING. THE MATTER WILL BE REFERRED TO THE BOARD FOR DELIBERATION AND VOTE.